Annual Meeting: With the COVID-19 virus emergency and the social distancing necessity, we have postponed our GWCC annual meeting until sometime later this year. Make sure you check our website to keep updated with the rescheduling of the annual meeting, community events, upcoming projects, and other news relating to our community.
Board Elections: The 2020 ballot was mailed. Please remember that the board is totally voluntary. Anyone that would consider serving on the board should contact a current board member as soon as possible. At this time, the current board has agreed to serve for yet another year.
Please submit your 2020 ballot no later than Monday, May 20, 2020 to:
Mr. Mark Bonner
13779 Coronado Court
Manassas, VA 20112
Snow Removal: We contracted snow removal services with Proper Snow Removal, LLC during this past winter and are pleased with the services and responsiveness that they provided. We spent only $1,056.50 during this past winter on snow services which will allow us to apply more money to our operating budget for planned 2020 road work.
Main Culvert Repairs Update: The culvert replacements have held up quite well, even with the heavy rains we had during 2019 and so far this year. They should be in good shape for the next 20-30 years with minor general maintenance.
Road Repairs and Maintenance: Road work during this past year has been minimum due to the priority and cost for the culvert repairs/replacements last year. Road maintenance will be our number one priority project for this year. We are working with several local paving companies to obtain estimates to do all our roads to a higher standard this year. To complete this project, we are also working with our bank to obtain a GWCC, Inc. loan.
Annual HOA Assessments: Annual dues have been historically due April 1st of each year and are considered late if not paid within 30 days. Due to the COVID-19 emergency we have extended the due date to July 1, 2020 (with a 30 day grace period until July 31, 2020). If your account is “current” but require additional time beyond July 31, 2020, contact a GWCC Board member to request an extension.
It is important to make sure your annual dues are up to date. If they are not up to date all past due accounts have been turned over to a company that GWCC has a contract with that specializes in debit collection. Additionally, there are additional fees that will be added to your overdue amount (attorney and late fees). In addition, GWCC has and will continue to place liens on properties that owe past GWCC assessments.
Assessment Note: It was voted on at a previous meeting of the GWCC Board, that unless otherwise stated, the due date for all current and future annual GWCC assessments will be April 1st of each year. Additionally, the dollar amount for our annual assessment is and will continue to be $500.00. You will be able to pay your annual assessment using your credit/debit card through PayPal if you desire (see our GWCC website for details) or via a check or money order.
Maintaining Your Easement Areas: All homeowners are responsible for trimming back low hanging tree branches, removing storm damage debris, and cleaning out and maintaining the culverts under their driveways. Trees need to be trimmed back to the ditch line and not interfere with the electrical and phone lines. If you have property that has any road footage (sides, front, or back), you are responsible for making sure the shoulders are clean to the center of the ditch (easement). We all need to get out this early spring and do some general cleanup. We still have some GWCC members who have property bordering on two streets that have not maintained all sides. If GWCC must clean them, the property owner will be held financially responsible and charged for the work.
Trash Service: GWCC, Inc. require members to ONLY use Patriot Disposal, Inc. (703-257-7100) for trash and recycling needs. Inform them that you are in the GWCC subdivision. Patriot has done an excellent job since they started servicing us and at a reasonable monthly rate. Additionally, and most importantly, they are using small lightweight waste trucks within our community which have been easy on our roads. No other company can be used without GWCC approval. At this time only Patriot Disposal is approved to service our Gaila Woods community.
Lastly: We encourage all homeowners to bring to the attention of the Board any and all issues they may have concerning anything within our HOA area. We look forward to seeing and meeting as many of you as possible during our annual meeting later this year. Thank you all for being neighbors and have a great 2020.