You should have received these documents in your mail sometime in the last few weeks. Just in case you missed it…
Annual Meeting:
This year we will be hosting a formal meeting on Sunday 7 May at 4pm at Mr. Jeff Garner’s home, 13876 Napa Drive. We ask that as many of you as possible attend. Since the meeting will be held outside please bring a lawn chair with you. In case of bad weather meeting will be inside of garage.
Board Elections:
Your 2023 ballot is enclosed. Please remember that the board is totally voluntary. Anyone that would like to volunteer to serve on the board should contact a current board member as soon as possible. At this time, the current board, has agreed to serve for another year.
Please submit your 2023 ballot either with your payment to Mr. Jim Huisenga (GWCC Treasurer) or to Mr. Mark Bonner, 13779 Coronado Ct, NLT Thursday 1 June 2023.
Snow Removal:
We again contracted snow removal services and treatment with Proper Snow Removal, LLC during this past winter and have always been pleased with the services and responsiveness that they provide. Thanks to our past mild winter, we spent no money during this past winter on snow services which saved us thousands over previous years.
Tree Services:
We again hired a company this past year to trim overhanging trees along the shoulders of our roads. We paid a total of $9,500.00 for this service. As a reminder, every homeowner is responsible for removing fallen trees and debris from the side of the roads and back beyond their ditch lines. Spring is also time for clearing drainage ditches and driveway culverts. Please make certain that your ditches and culverts allow for water to run freely to help prevent erosion of the road and shoulders.
Road Repairs and Maintenance:
Road work during this past year has been extensive. We spent $5,000.00 during the year on required patch work that had to be completed prior to complete chip and tar pavement operations. We contracted with American Paving to chip and tar all our roads with a double coating on Coronado Court North. Total cost for the chip and tar operation was $87,611.00. Currently our roads are in pretty good shape for at least another year or so. There are also properties, due to clogged culverts or improper drainage issues that are flooding the road with mud, dirt and water continually damaging our roads and shoulders. We will be contacting those homeowners to properly fix the problems in the near future.
Speed Limit Signs:
We posted speed limit signs last year. The speed limit within our community is 25 mph, like all other residential areas. We have many people and their pets out walking within the HOA so let’s all slow down for them and all of our family’s safety.
HOA Sign:
Due to the determinations of the previous sign (Gaila Woods) posted at the entry off Token Valley Road we spent over $964.00 on a new replacement sign to include installation that was completed in October.
Annual HOA Assessments:
The 2023 annual Assessments letter is included with this mailing. Annual assessment of $500.00 is due on 1 May 2023 and considered late if not paid within 30 days of that date (1 June 2023). If your account is “current” and you require additional time beyond 1 June, 2023, contact a GWCC Board member (see names, phone numbers, and email at the top of page one) to request an extension.
It is important to make sure your annual dues are up to date. If not, we are notifying you that all past due accounts have been turned over to a company that GWCC has contracted with, that specializes in debt collection. Additionally, there are attorney and $50 late fee, etc., that will be added each year to your past assessment dues.
Additionally, we are in the process of placing liens on properties that owe GWCC assessments thru legal counsel and the county courthouse.
Trash Service:
Currently, Disposal Services LLC (703 670-6952) is the only approved trash service company allowed to operate within our GWCC area. If you see any other service companies in GWCC area, please let a board member know.
Lastly:
We encourage all homeowners to bring to the attention of the Board any and all issues they may have concerning anything within our HOA area. A good time to do this is at our annual meeting or by contacting a Board member anytime. We look forward to seeing and meeting as many of you as possible during our annual meeting on 7 May at 4:00 pm. Thank you all for being neighbors and have a great 2023.